This unincorporated association is also known as Las Tortugas.
Section 1.Membership shall consist of the following four classes:
(A)Active members.Active members are members in good standing and are entitled to vote and may each sponsor one guest per annual trek.Any active member who does not ride for two consecutive years without a reason acceptable to the Board of Directors will be automatically dropped from active membership.He will be placed on the list of inactive members if he continues to pay dues.
(B)Inactive members.Inactive members are members in good standing who have been transferred from active membership for reasons approved by the Board of Directors.They are not entitled to vote or to sponsor a guest for the annual trek, but they may ride on the annual trek by paying the full trek fee.Following application by an inactive member to the Board of Directors, the Board of Directors may reinstate said inactive member to active status.
(C)Honorary members.Honorary membership may be conferred by the Board of Directors on individuals who have contributed significantly to the organization.All fees for honorary members are waived.
(D)Active senior members.All members age 65 and over are automatically transferred to active senior member status.They will receive a 20% discount on all event fees and maintain all privileges afforded to active members.
Section 2.The number of members who may be part of each membership class is as follows:
(A)Active Sixty (60)
(D)Active Senior Unlimited
Section 3.The fees for members and guests participating in the annual trek will be determined by the Board of Directors annually.Members will be informed at least sixty (60) days in advance of these fees, which are payable on or before a date determined by the Board of Directors.The refund of any such fee is subject to individual review by the Board of Directors.
Section 4.Guests who have attended three consecutive annual treks are eligible for acceptance by the Board of Directors as active members.
Section 5.Applications for membership must be submitted on the form provided by the secretary and must be under the signed sponsorship of an active member.Applications shall be forwarded by the membership committee, together with its recommendation, to the Board of Directors.
Section 6.Members may terminate their membership by serving written notice to the Board of Directors.Membership may also be terminated by unanimous consent of the Board of Directors, or upon the failure of a member (active, inactive or active senior) to pay event fees, dues or any other financial obligations.
Section 1.Each officer shall be a member of the Board of Directors.The officers shall consist of the following:
(B)Vice Presidents (six)
Section 2.The President shall be appointed by the Board of Directors.The term of office for the President shall be one year, or until the election of directors at the next annual membership meeting, whichever is lesser in duration.The President shall not be appointed to more than two consecutive terms of office.
Section 3.The Vice Presidents, Secretary and Treasurer shall each be appointed by the Board of Directors.The term of office for each of these officers shall be one year, or until the election of directors at the next annual membership meeting, whichever is lesser in duration.Each of these officers may be appointed to consecutive terms of office an unlimited number of times.
Section 4.A vacancy in any office shall be filled as soon as practicable.
BOARD OF DIRECTORS
Section 1.The Board of Directors shall be the governing body of this association.
Section 2.The initial directors are the parties who have signed the Articles of Association.The initial directors may elect one (1) additional director to serve with them until the first annual membership meeting.
Section 3.Following the first annual membership meeting, the Board of Directors shall consist of nine (9) active members elected at the annual meeting by the members.In the event of a vacancy as a result of the death or resignation of a director, or the removal of a director by the members, the remaining directors may continue to govern this association, but a replacement director shall be elected by the members as soon as practicable, pursuant to any method deemed acceptable by the Board of Directors.
Section 1.Standing committees of this association shall consist of the following, and will normally be headed by a Vice President:
Section 2.Additional committee members may be appointed by either the President or the Board of Directors.
Section 3.Additional committees may be created by either the President or the Board of Directors.
Section 4.The functions of each standing committee are as follows:
(A)The Activities Committee shall coordinate and publish a schedule for the annual trek to include time of arrival and departure, introductions, entertainment, menus, meal times, awards, mounted ride times and special activities.
(B)The Catering Committee shall be responsible for providing food and beverage service for all functions of this association.
(C)The Facilities Committee shall be responsible for providing camping facilities.
(D)The Membership Committee shall review applications for membership, make recommendations to the Board and publish a list of members and guests after the annual trek.
(E)The Prize Committee shall be responsible for all gifts and prizes for all events held by the association.
(F)The Trails Committee shall be responsible for trails to be ridden and for coordinating the refreshment stops on the trail.
Section 1.The annual meeting shall be held in September each year, beginning in 2004, at a place designated by the President.
Section 2.Other meetings shall be called by the President as necessary
Section 3.Quorum.A minimum of fifteen (15) active members present or participating will constitute a quorum to conduct business.
Section 1.A mounted trek will be held annually at a place designated by the Board of Directors, on a date designated by the Board of Directors.
Section 2.Participation in the annual trek will be limited to active, inactive, honorary and active senior members, along with up to one guest for each active member and additional guests invited at the discretion of the Board of Directors.The total number of participants shall not exceed one hundred forty (140).
The initial directors in September 2003, and, following each annual membership meeting, the Board of Directors, shall distribute any funds it determines to be surplus amounts, in its sole discretion, among one or more nonprofit funds, foundations, or corporations which are organized and operated exclusively for charitable purposes and which have established their tax-exempt status under IRC Section 501(c)(3).
AMENDMENT OF BYLAWS
These Bylaws may be amended only upon proposal approved by the Board of Directors and adopted by majority vote at the annual membership meeting.
SECRETARY'S CERTIFICATE OF ADOPTION OF BYLAWS OF
PADRE JUNIPERO SERRA RIDERS
I, the undersigned, do hereby certify:
1.That I am the duly elected and acting Secretary of Padre Junipero Serra Riders, an unincorporated association.
2.That the foregoing Bylaws constitute the Bylaws of said association as adopted by the Directors of said association by unanimous written consent as of September 1, 2003.
IN WITNESS WHEREOF, I have hereunto subscribed my name this ____ day of December, 2003.
Tony McDowell, Secretary